Chapter 15 Chapter 15 Material Procurement Management

1. Requisition work Article 1 Division of purchase requisition departments. The purchasing departments of various materials are as follows: (1) Standing materials: production management department. (2) Preparation materials: material management department. (3) Non-prepared materials: 1. Order production materials: production management department. 2. Other materials: user department or material management department. The second part is exempt from opening the purchase requisition. (1) Purchase requisitions are exempted for some general affairs items, and the general affairs department can be entrusted with the "requisition form for general affairs supplies", but its approval authority is stipulated separately.

(2) Sporadic procurement and small-amount sporadic procurement of materials. Article 3 Requisition approval authority. (1) In-app purchase 1. Raw materials (1) If the requisition amount is estimated to be less than 10,000 yuan, it shall be approved by the supervisor. (2) If the requisition amount is estimated to be between 10,000 and 50,000 yuan, it shall be approved by the manager. (3) If the requisition amount is estimated to be more than 50,000 yuan, it shall be approved by the general manager. 2. Property expenditure (1) If the requisition amount is estimated to be less than 2,000 yuan, it shall be approved by the supervisor.

(2) If the requisition amount is estimated to be between 2,000 yuan and 20,000 yuan, it shall be approved by the manager. (3) If the requisition amount is estimated to be more than 20,000 yuan, it shall be approved by the general manager. 3. General supplies (1) If the requisition amount is estimated to be less than 1,000 yuan, it shall be approved by the supervisor. (2) If the requisition amount is estimated to be between 1,000 yuan and 10,000 yuan, it shall be approved by the manager. (3) If the requisition amount is estimated to be more than 10,000 yuan, it shall be approved by the general manager.

Note: All purchase requisition items included in fixed asset management should be submitted for approval with the approval authority of "Property Expenditure". (2) Outsourcing 1. If the purchase requisition amount is estimated to be less than 100,000 yuan (inclusive), it shall be approved by the manager. 2. If the requisition amount is estimated to be more than 100,000 yuan, it shall be approved by the general manager. Article 4 Cancellation of purchase requisition cases. (1) For the revocation of a purchase requisition case, the original requisition department should immediately notify the purchasing department to stop the purchase, and at the same time stamp the first and second pages of the "Purchase Requisition (Internal Purchase)" or "Purchase Requisition (Outside Purchase)" in red "Revocation" stamp and the reason for revocation.

(2) After the procurement department completes the cancellation process, it shall handle it in accordance with the following regulations: 1. After the original purchase requisition is stamped with the "Cancelled" stamp, the purchasing department sends it back to the original purchase requisition department. 2. When the original "purchase requisition" has been sent to the material management department for receipt, the purchasing department should notify the cancellation, and the material management department will return the original purchase requisition to the original purchase requisition department accordingly.

3. When the original purchase requisition cannot be revoked, the purchasing department shall notify the original purchase requisition department. Article 5 The process of opening and delivering purchase requisitions. (1) The purchase requisition personnel should rely on the quantity management benchmark, material budget, and consider the inventory situation to open a purchase requisition, and indicate the product name, specification, quantity, demand date and precautions of the material, and follow the request after being reviewed by the supervisor Purchasing authority shall be approved and numbered (compiled by each department according to the business department), and the "Purchase Requisition (Internal Purchase) (External Purchase)" attached with the "Purchase Requisition Case Delivery List" shall be sent to the purchasing department.

(2) For unified purchase materials with the same date and supplied by the same supplier, the purchase requisition department should submit the purchase requisition in the form of an attached list of the requisition and multiple items in one order. (3) When requisitioning urgently, the requisitioning department shall indicate the reasons in the "Description Column" of the "Purchasing Requisition", stamp the "Emergency Purchase" stamp, and deliver it in an urgent file. (4) For general supplies, the material management department fills in the "Purchase Requisition Form" and submits a purchase requisition according to the consumption status and inventory situation on a monthly basis.

2. Procurement Article 6 Division of Procurement Departments. (1) Internal purchase: the domestic procurement department is responsible for handling it. (2) Outsourcing: it is handled by the foreign purchasing department, and its import business is handled by the business department. (3) The general manager or purchasing manager can directly negotiate with suppliers or agents for the purchase of important materials.For project materials, if necessary, the purchasing manager or general manager will assign a special person or a designated department to assist in the procurement operation.

Article 7 Procurement operation method. In addition to the general procurement operation method, the procurement department can choose one of the following most favorable methods for procurement according to the use of materials and procurement characteristics: (1) Centralized planned procurement: For common materials, if it is more advantageous to conduct procurement through centralized planning, the material items can be approved, and the purchase requisition departments are notified to submit purchase requisitions according to the plan, and the procurement departments conduct centralized procurement on a regular basis.

(2) Procurement with long-term quotation: For materials that are frequently used and used in large quantities, the purchasing department should select a manufacturer in advance, agree on a long-term supply price, and notify each purchasing department to submit a purchase request as needed after approval. Article 8 Time limit for processing procurement operations. Purchasing departments should classify material procurement processing deadlines according to purchasing regions, material characteristics, and market supply and demand, and notify all relevant departments for reference. If there is any change, it should be corrected immediately.

Article 9 Domestic procurement operation process: inquiry, price comparison, and price negotiation. (1) After receiving the "Purchase Requisition (Internal Purchase)", the procurement management personnel should follow the priority of the requisition case, and refer to the market conditions, past procurement records or information provided by the manufacturer, except for telephone inquiries after approval , In addition, more than three suppliers need to be selected for price comparison or price negotiation after analysis. (2) If the specification quoted by the manufacturer is slightly different from the specification of the requisitioned material or is a substitute, the procurement manager should attach the information and prove it on the "Purchase Requisition". After being approved and issued by the supervisor, the requisition department will After signing and reviewing, it will be approved. (3) For over-delivery due to trading practice (such as the minimum purchase quantity exceeds the purchase requisition quantity), the procurement handling personnel should indicate it in the "inquiry record column" of the purchase requisition after negotiating the price, and submit it for approval after being signed by the supervisor . (4) After sorting out the manufacturer's quotation information, the handling personnel should conduct an in-depth analysis, and negotiate with the manufacturer by telephone or other contact methods. (5) When the procurement department receives an emergency procurement case contacted by the requisition department by telephone, the supervisor should immediately designate the handling personnel to inquire and negotiate prices first, and after receiving the purchase requisition, it will be handled according to the general procurement procedures. Article 10 Submission and approval. (1) After the completion of the inquiry by the procurement manager, fill in the inquiry or negotiation results in the "Purchase Requisition" and draw up the "Ordering Manufacturer", "Delivery Date" and "Quotation Validity Period" to be reviewed by the supervisor, and according to the request Purchase approval authority is approved. (2) Procurement approval authority (omitted). Article 11 Ordering. (1) After receiving the verified "Purchase Requisition", the procurement personnel should order from the manufacturer with the "Purchase Order", and confirm the delivery (arrival) date by telephone or fax, and at the same time require the supplier to send Indicate "Purchase Requisition Number" and "Packing Method" on the bill of lading. (2) If it is delivered in batches, the procurement management personnel should stamp the "Delivery in Batches" stamp on the "Purchase Requisition" for identification. (3) When procurement personnel use temporary loans to purchase, they should affix the stamp of "Procurement with Temporary Loans" on the "Purchase Requisition" for identification. Article 12 Progress control and business relationship. (1) The domestic procurement department shall divide the three stages of inquiry, order and delivery, and control the progress of the procurement operation with the "procurement progress control table". (2) When the procurement management personnel fail to complete the work according to the established schedule, they should fill out the "Abnormal Progress Response Form" and indicate the "abnormal reason" and "scheduled completion date", and transfer it to the purchase requisition department after approval by the supervisor. Requisitioning department opinions to formulate countermeasures. Article 13 Arranging payment. (1) The material management department shall, according to the "Purchase Requisition Form" and the "Material Inspection Report Form" that has been completed and completed (the part that is not required to fill in the "Material Inspection Report Form" should be stamped on the receipt form with "Material Inspection Report Form" "Report Form" chapter) to the purchasing department, and after checking with the invoice, the supervisor will verify the seal and send it to the accounting department before the next day.The accounting department should complete the payment procedures before closing the account.For batch receipt, the accounting page of "Purchase Requisition (Internal Purchase)" must be sent to the accounting department after the first batch of receipt. (2) For in-house purchased materials that are subject to test run inspection, the contracted part shall be paid in accordance with the contract provisions, and the uncontracted part shall be arranged and paid according to the payment terms approved by the purchasing department. (3) If short delivery should be made up, the requisitioning department should sort out and pay according to the actual quantity received. (4) Over-delivery should be verified by the supervisor and paid according to the actual quantity received, otherwise, payment will only be made according to the order quantity. Article 14 Overseas procurement operation process: inquiry, price comparison, and price negotiation. (1) The outsourcing department sorts out the demand date and urgent items of the "purchase requisition (outsourcing)", and conducts price inquiries by phone or fax based on supplier information, market conditions and past price inquiry records However, due to special circumstances (such as exclusive manufacturing or agency reasons), it should be noted in the "Purchase Requisition (Outsourcing)", and in principle, it is necessary to inquire, compare or negotiate prices with more than three suppliers. (2) When the specifications of materials requested for purchase are complex, the outsourcing department shall attach the important specifications of the materials submitted by each manufacturer and sign the comments before the purchase department confirms. Article 15 Submission and verification. (1) After the price comparison and negotiation are completed, the outsourcing department should fill in the "purchase requisition (outsourcing)", draw up the "ordering manufacturer", "scheduled shipment date", etc., and send it to the requisitioning department to purchase according to the manufacturer's quotation information Verification authority verification. (2) Verification authority. 1. The purchase amount shall be approved by the manager if the total price of CIF US dollars is equivalent to less than yuan (inclusive). 2. If the total price of CIF US dollars is equivalent to more than RMB, the purchase amount shall be approved by the general manager. (3) After the procurement case has been approved, if the purchase quantity and amount are changed, the requisitioning department shall resubmit for approval according to the verification authority required for the changed purchase amount; however, if the revised verification authority is lower than The original approval authority should still be approved by the original approval supervisor. Article 16 Order and Contract. (1) After the "Purchase Requisition (Outsourcing)" has been verified and sent back to the outsourcing department, it will place an order with the manufacturer and go through various procedures. (2) If it is necessary to sign a long-term contract with the supplier, the outsourcing department shall submit and approve the long-term contract in accordance with the procurement approval authority. Article 17 Progress control and exception handling. (1) The outsourcing department shall control the progress of the outsourcing operation with the "Purchase Requisition (Outsourcing)" and "Purchasing Control Sheet". (2) When the progress of each operation is delayed, the outsourcing department should actively issue a "Progress Abnormality and Response Sheet" to record the cause of the abnormality and the countermeasures, revise the progress accordingly and notify the requisitioning department. (3) When the "shipment date" of the outsourcing case is delayed, the outsourcing department shall contact the supplier to urge the delivery, and issue a "Progress Abnormal Response Form" to record the cause of the abnormality and the countermeasures, notify the purchasing department, and Handle according to the opinions of the purchasing department. Article 18: Project application before import visa after approval of "purchase requisition (outsourcing)". (1) Application for project import of machinery and equipment When importing machinery and equipment for a project, the outsourcing department should prepare all the documents to apply for the approval and issuance of the "import license". In the application letter, it should request the "International Trade Bureau" to affix the stamp and approval seal of "there is no domestic production" on the "import license" , so that the import unit can apply to the customs for project import and pay taxes in installments. (2) When importing measuring instruments and controlled items, the outsourcing department shall prepare a "Quotation List" and other relevant materials before applying for an "Import Permit" and send them to the importing unit to apply to the government agency for import approval. Article 19 Import visa. After the outsourced materials are ordered, the outsourced department should check the "purchase requisition (outsourced)" and relevant application documents immediately, and fill in the "emergency foreign exchange processing form" (if the settlement of foreign exchange needs to be completed within one week), purchase case contact list") and send it to the import unit for visa application.The import unit should apply for a visa to the "International Trade Bureau" according to the scheduled date, and notify the outsourcing department when the "import license" is approved. Article 20 Import insurance. (1) For import cases under FOB, FAS, and C&F conditions, the import unit shall apply for import insurance according to the insurance scope instructed by the outsourcing department in the "Purchase Requisition (Outsourcing)". (2) The import unit shall mark the notary bank designated by the insurance company on the "Purchase Requisition (Outsourcing)", so that when the import of goods must be notarized, the import unit shall contact the designated notary bank for notarization. Article 21 Import shipping. (1) For FOB and FAS import cases, when the import unit (shipping personnel) receives the "purchase requisition (outsourcing)", it should regard the "port of shipment" and "shipment deadline" and refer to the shipping information , In principle, select more than three shipping companies or contractors, so that imported goods can be shipped on a flexible ship. (2) The import unit (shipping personnel) should provide the selected shipping company or the name of the contracted commodity to the personnel handling the import settlement of foreign exchange, and list it in the "Application for Letter of Credit Development" as the terms of the letter of credit to the issuing company. The consignor instructs the shipment. (3) If the export port is remote or the user department is in urgent need, in order to avoid delays in arrival, the outsourcing department should indicate on the "purchase requisition (outsourcing)" to avoid entrusting the delivery to the shipping company designated by the letter of credit The person arranges the shipment on behalf of the ship. Article 22 Import foreign exchange settlement. The import unit should handle foreign exchange settlement according to the "date of interim letter of credit" marked on the "Purchase Requisition (Outsourcing)", and notify the outsourcing department to contact with the "Development L/C Express" after the letter of credit (L/C) is issued suppliers. Article 23 Taxation. (1) Application for exemption from commodity tax and "certificate for industrial use". 1. For those who can apply for goods tax exemption for imported goods, the outsourcing department shall, after the "import permit" is approved, provide the necessary documents and apply to the tax office, and apply to the customs for goods tax exemption after obtaining the approval letter. 2. Except for the items "exempted from importing duty-free recognizance with the certificate of the Industrial Bureau of the Ministry of Economic Affairs", for other artificial resin materials that meet the tax-free regulations, the outsourcing department shall submit the necessary documents to the Ministry of Economic Affairs after developing the "Letter of Credit". The Bureau applies for a "not for plastic use" certificate, so that it can be used to apply to the customs for the payment of import duties at the tax rate of industrial goods. (2) The project import tariff estimate and application for tax payment by installments and outsourcing department should check the relevant documents before importing, with which they can apply for tariff estimate to the customs, and handle the installment tax payment and guarantee procedures after approval. Article 24 Amendments to import licenses and letters of credit. When the supplier cost company requests to revise the "Import License" or "Letter of Credit", the outsourcing department should issue the "Application for Amendment of Letter of Credit and Import License". handle. Article 25 Provision of shipping notice and delivery documents. (1) When the outsourcing department receives the supplier's notification of the name of the ship and the date of shipment, it should immediately fill out the "shipment notice" and notify the purchasing department, material management department and relevant departments respectively. (2) When the outsourcing department receives the shipment and delivery documents from the supplier, it should inspect the "import license" and related documents, and send the "shipment document processing list" to the import unit for endorsement of delivery. (3) After the delivery endorsement is completed, the outsourcing department shall inspect the "Import Permit" and other relevant documents for delivery, and use the "Shipping Document Processing Sheet" to handle customs declaration and delivery. (4) Management of applications for release certificates for imported goods: When managing imported goods, the outsourcing department should, after receiving the shipping documents, check and submit the necessary documents to the competent government agency to apply for an "import release certificate" or "import passport" in order to declare and pick up the goods accordingly. Article 26 Import declaration. (1) When the customs department receives the "purchase requisition (outsourcing)" and customs declaration documents, it shall fill in the "import declaration processing form" together with the customs declaration documents according to the conditions of sales, insurance and tax rates, and entrust the customs broker to handle the customs declaration procedures, At the same time, open the "Notice of Purchased Arrival" (including the receipt of purchased materials) and send it to the material warehouse for receiving materials. (2) For imported items without foreign exchange settlement, the importing unit (the general affairs department for mailing parcels) should check the product name, quantity and other information when receiving the arrival notice, and confirm with the outsourcing department that the goods need to be picked up before going through customs declaration and picking up the goods.If it is priceless imported materials, supplementary shipping compensation, return and replacement of materials, etc., the customs department should issue a "Outsourced Arrival Notice (including Outsourced Material Receipt)" to notify the receiving department to handle the receipt of materials, and Other materials and items will be sent to the processing department by the receiving department after signing the contact form. (3) Before paying the tariffs, the importing unit should apply for a temporary loan payment after checking the tariff rules and tax rates. (4) If the tax rate assessed by the customs is inconsistent with that estimated by the import unit, the import unit shall immediately notify the outsourcing department to provide relevant information, and within 14 days after the customs has verified the tax, raise an objection in writing to the customs, apply for review, and apply for Temporary loan for deposit delivery.For the case of taking delivery of goods with deposit, the import unit should record it in the "Import Declaration Tracking Form" for the purpose of supervising and promoting the case. (5) For import cases of taxation and accounting, the importing unit shall, in accordance with the "Purchase Requisition (Outsourcing)", provide the necessary documents at the time of customs declaration to handle the settlement and accounting, and record the accounting information into the "Tax and Payment Accounting Quota" Record Form" and "Tax Account Amount Control Form". (6) For imported materials that are picked up by the ship, the importer should complete the tax payment or accounting procedures before the goods arrive at the port, so that when the ship arrives at the port, the goods can be picked up immediately. Article 27 Customs declaration progress control. The customs department should divide the five stages of customs declaration, customs inspection, tax assessment, tax payment, and release, and use the "import declaration tracking form" to control the progress of customs clearance. Article 28 Notarization. (1) The business departments of each company should study and judge material items (such as purchased bulk materials) based on factors such as material import claim records and material characteristics, and notify the import unit to go to the notary office together with the notary when the material enters the port. (2) If the purchased materials are found to be damaged during customs inspection or after arriving at the factory and meet the conditions for compensation, the importer should contact the notary bank for notarization upon receipt of the notification from the customs broker or material warehouse. (3) When the imported goods are notarized, the importing unit shall obtain the notarized report and distribute it to the relevant department in accordance with the time limit for handling the claim after the notarization. Article 29 Refund refund. (1) When the outsourcing department judges that the remaining amount of the letter of credit has no possibility of shipment based on the shipment of imported materials, it should remind the importer when providing customs declaration documents, and after the imported materials are released and the "import license" is withdrawn, Issue the "Letter of Credit Refund Notice" together with the "Import License" and send it to the Import Affairs Section for refund. (2) If the amount of remittance refund is relatively large, but the letter of credit has not expired, the outsourcing department shall request the original letter of credit from the supplier and send it to the importer for refund of remittance. Article 30 Claims. (1) When the outsourcing department receives an abnormal report on receipt ("Material Inspection Report Form" or "Notarization Report", etc.), it should immediately fill out the "Claim Record Form" together with the claim information and submit it to the claim handling department for processing. (2) If the shipping company or insurance company is the object of claim, the import unit shall handle the claim; if the supplier is the object of claim, the outsourcing department shall handle the claim. (3) After the claim case is completed, the “Claim Record Form” shall be submitted for approval and archived according to the original procurement authority. Article 31 Return or Exchange. (1) When the purchased materials need to be returned or exchanged, the purchasing department shall promptly notify the importing unit to apply to the customs within the time limit specified by the government. (2) The outsourcing department shall be responsible for handling the re-export and import related matters, and entrust the export unit and the import unit to handle the export and import visa, shipping, insurance declaration and other matters. (3) The import of returned materials shall be handled in accordance with the relevant rules in this section. 3. Review of price and quality Article 32 Price review and market data provision. (1) The procurement department should investigate the market and market conditions of the main materials, and establish manufacturer information as a reference for procurement and price review. (2) The procurement department shall provide market information on the important material items submitted by the business divisions of the company as a reference for material stock management and price verification. Article 33 Quality review. The purchasing unit should review the quality of the materials used in the enterprise (such as material selection, quality inspection), etc. Article 34 Exception handling. During the review operation, if any abnormal situation is found, the review department of the purchasing unit shall immediately fill out the "Procurement Affairs Opinion Response Handling Form" (or attach report materials), and notify the relevant department to deal with it. Article 35 Supplementary Provisions. This process is formulated by the Material Purchasing and Supply Department, and it will be implemented after approval. The material procurement and supply department is responsible for explaining the unfinished matters. of the first entry. Ensure that the quality of incoming materials is up to standard, and ensure that unqualified products cannot be included. The second scope. Inspection of raw materials and outsourced processed products. Article 3 Incoming material inspection process. (1) After receiving the acceptance form, the inspector shall carry out the inspection according to the inspection standards, and fill in the inspection record form with the incoming manufacturer, product name, specification, quantity, and acceptance form number, etc. (2) If it is determined to be qualified, the incoming materials will be marked as "qualified", the inspection record form and the inspection results in the acceptance form will be completed, and the warehouse personnel will be notified to handle the warehouse entry procedures. (3) If it is judged as unqualified, the incoming material will be marked as "unqualified", and the inspection record form and the inspection situation in the acceptance form will be completed.And notify the purchasing unit (Materials Department, Purchasing Section or Outsourcing Processing Section) of the inspection situation, and the purchasing unit is responsible for deciding whether special procurement is required according to the actual situation. 1. No special purchase is required, the incoming materials will be marked as "return", and the return will be indicated in the inspection record form and acceptance form, and the return procedures will be handled by the warehouse personnel and the purchasing unit. 2. If special mining is required, special mining shall be carried out according to the verification instructions, and the incoming materials shall be marked as "special mining", and the handling of special mining shall be indicated in the inspection record form and acceptance form, and the relevant units shall be notified to handle warehousing or partial return , or deductions and other related procedures. (4) The incoming materials should be inspected within three days after receiving the acceptance form, but the urgently needed incoming materials are given priority. (5) During the inspection, if it is impossible to determine whether it is qualified or not, then please ask the Engineering Department (Design Engineering Section) and the purchasing unit to send personnel to jointly inspect and accept to determine whether it is qualified or not. Those who jointly inspect and accept must also sign in the inspection record sheet chapter. (6) When the inspector performs the inspection, the sampling should be randomized, and it is not allowed to judge whether it is qualified or not based on personal or personal feelings. (7) Feedback on the incoming material inspection situation, and register the incoming material supplier's delivery quality situation and inspection processing situation in the manufacturer's delivery quality resume card and summarize it in the monthly report of the manufacturer's delivery quality. (8) Put forward improvement opinions or suggestions on the inspection specifications (materials, parts) according to the inspection situation. (9) Management and calibration of inspection instruments and gauges. (10) If the incoming material is the OEM customer's own material, if it is judged to be unqualified, please contact the customer to deal with it. Table 15-1 Procurement Procedures and Procurement Authorization Form Set date: Purchasing Category Applicant Management Unit Purchase Period Quasi-Purchase Authority Price Approval Authority Director Factory Director General Manager Purchasing Minister Manager General Manager Acceptance Person Quality Inspection Need Approval: Drafted table: Table 15-2 Procurement Authorization Form Procurement project amount range Procurement procedure application for preliminary verification Joint review ruling Contract acceptance unit payment procedure application for preliminary verification review ruling Table 15-3 Bill of Lading Month Day Project Product No. Product Name Specification Unit Quantity Description〖7〗 □ Sales □Sample □ Inspection □Other The factory manager instructs the production section chief to pick up (deliver) the goods for material quality control Table 15-4 Receipt list Category Application Number Manufacturer Name Approximate Delivery Date Receipt Date Unified Invoice Number □Material □Semi-finished Product □Finished Item Item No. Product Name Specification Material No. Application Quantity Unit Actual Quantity Number of Pieces Unit Price Amount Cumulative Quantity Description Inspection Result Receiving Department Department Handled Table 15-5 Material Receipt Receipt date, project number, order number, requisitioning department, ordering order number, year, month, day, accounting subject, product name, specification, item, material number, unit quantity, unit price, amount, remark Table 15-6 Acceptance Form (1) Purchase Order Number: Date: No. Name Order Quantity Specifications Compliant Whether Unit Actual Received Quantity Unit Price Total Price Whether Delivery in Batches Yes No Receipt Master Control Sheet Table 15-7 Order record sheet Serial No. Material Name Material No. Order Quantity Unit Unit Price Amount Order Date Contract No. Delivery Date Delivery Quantity Supplier Delivery 12345678910111213 Table 15-8 Material purchase application form Department: Year Month Day Serial No. Material Name Material No. Specification Purchase Quantity Inventory Unit Demand Date Standard Quantity 123456789101112131415