Chapter 97 Prior communication and procedural compliance on May 11

Prior communication and procedural compliance are the keys to ensure that directors can carry out work in accordance with legal procedures, make judgments quickly, and improve efficiency. The meeting of the board of directors needs to be held successfully. It is not something that everyone can simply raise their hands to pass. It needs to be discussed seriously so that each director can truly express his opinion, and then exercise everyone's rights according to the procedure.More respect for some objections, and new improvement measures proposed by relevant personnel, so that the objections of the company's board of directors become a positive voice for the company's development, and such positive voices interact with the management to promote the continuous development of the company in the right direction .

At a board meeting of Vantone Real Estate in December 2007, everyone disagreed on some investment methods and projects.This is the time when Feng Lun has encountered the most disagreements in chairing the board of directors in recent years. How should he deal with disagreements?This is a big challenge for the board. Disagreements arose largely due to insufficient prior communication.For example, some projects were originally planned to be passed, but the prior communication was not sufficient, and the agenda was not included in advance, and it was only planned to report at the meeting. However, when introducing the situation, the proposer hoped that a formal resolution could be passed.In this way, it is tantamount to a big discrepancy with the director's grasp of the situation, and it is very different from everyone's personal expectations, including Feng Lun's - everyone didn't fully understand it, and the temporary understanding could not be fully digested, and they had to express their opinions immediately, which caused disagreement.

Feng Lun believes that what needs to be emphasized again is the issue of compliance with the procedures of the board of directors.According to formal and standardized management, all board issues should be notified in advance, and the information should be sent to everyone 5 to 7 days in advance. Any board of directors will inevitably have ad hoc proposals, but such ad hoc proposals often have many differences.Can the provisional bill be added to become a formal bill?If it is added, it will be questioned a lot in the procedure, and once it is added, it will not be digested enough by everyone, and it is often not easy to pass.In addition, what should be done if there is no agreement on some temporary issues, but you hope that these issues will still be important issues next time?

In this case, the best way is for key directors, especially independent directors, to continue to follow up, conduct research, and propose improvement plans. The board of directors also needs to understand the details in depth when making major decisions, and adequate communication in advance is the foundation, and procedural compliance is the guarantee for adequate communication in advance.