Chapter 19 Disorganization is a bad habit

It is both the easiest and the most difficult thing to establish a better work order, increase the efficiency of unit time usage, and organize work reasonably.Working out of order, not organized, rummaging around in a work environment where everything is messy, it undoubtedly means that your energy and time are wasted worthlessly.We often see some students' schoolbags, desks, and even the briefcases and desks of some senior managers, piled up with documents, manuscripts, waste newspapers, half a glass of milk left over from drinking, and old papers with half-folded corners. magazines and more.Working in such a working environment and order, is it possible for your work efficiency to be high?You have every reason to wonder if you're still in the mood for work.

American management scholar Lansden said: I admire a thorough and methodical way of working. ...see how thorough and methodical managers work.The paperwork on his desk is kept to a minimum, because he knows he can only deal with one paper at a time.When you ask him about something at present, he can find it in the document cabinet immediately.When you ask about something done, he can figure out where to put it in a blink of an eye.When a memorandum or plan is handed to him, he inserts it in the proper file, or puts it in some filing cabinet. Look again at his suitcase.In the box are not things for a three-day trip, but official documents that are clearly classified and ready to use at any time.There may be novels and stationery in it, but it is by no means a waste bin.I know a bumbling manager.Every day, he solemnly brought a large box of official documents home.He left his suitcase in the office one day, and I came across its contents: erasers, two half-eaten lollipops, a vintage magazine, and a book of scribbles.This type of bumbling manager, every company has it... Effective managers also impress their bosses with organization and thoroughness.The boss will have a sense of trust in him and think that he keeps his word.This trust opens the door to bigger and better work assignments for this type of manager.

Whether the office desktop is tidy is an important aspect of work organization.We could even say that a disorganized way of working is a vice.Some people regard clutter as a way of working. They may think that in this casual working environment, their mood will be more relaxed, and those important things will always emerge from the piles of files.An old western manager put forward a brilliant explanation for the pile of things on the desk: "This is because we don't want to forget everything. We put the things we want to remember on the top of the pile of materials on the desk, That way you can see them."

But the problem is that in most cases, the higher the pile and the more disorderly the objects, the more likely it will have the opposite effect.When you can't remember what's under the pile, or when you need to find all the relevant information for a project, you have to dig through the piles.That way, time is wasted trying to find what was lost.Worse yet, random clutter grabs your attention anytime.When you are doing a certain job, your eyes may be unconsciously attracted by small souvenirs, clocks or family photos that others give you.When you come back to your senses, you have to rethink the work you were doing or the paperwork you were writing just now.

If there are often objects and files piled up on your desk, you will have to spend time to sort them out. It is worth spending half an hour to an hour at this time. (1) Clear out all the things on your desk that are not related to the work you are doing, find out the ones that need to be dealt with immediately, and put them in the center of the desk, and put the others into file bags or drawers according to classification. The purpose is to remind you that the work you are doing now should be the most important work at the moment, you can only do one job at a time, you must focus all your energy on this matter, and not let other jobs affect you.

(2) Don't put down the work you are doing because you are disturbed or tired, and turn to other irrelevant things, unless you go outside the building to get some fresh air.Because if you start another job before the job is finished, your desk will start to clutter.You must strive to finish the work at hand before starting other things. Even if this work encounters obstacles, you must try to complete it to a stage where it is easy to start when you do it again. (3) After finishing a job, be sure to tidy up the materials related to this job, and put them in the appropriate place according to the category, and never spread them on the desk like this.Next you should check off the rest of the work and move on to the second most important task.

Take away the books and files that are not needed at present from the desk, and classify them according to the principles of importance and sequence. The next step is to take a rough look at the contents of the documents, and then put them into different portfolios according to the contents, and simply indicate them outside the portfolios. To-do, that is, important tasks that may be dealt with in the future but are not currently important, you can classify their related materials and put them in the drawer. Reading materials in free time, that is, some favorite books, magazines, daily newspapers, etc.It's best to put them in your office cabinet after reading them, and don't let them stand in front of you while you are working, because your interest is likely to remove you from your work, and they will Occupy your already small useful space.

For business cards related to your work or useful to you, customers, media, publishing houses, and other friends from all walks of life, or the names, telephone numbers, addresses, and e-mails left by visitors, you must also register them in categories for easy reference at any time. . Before leaving get off work every day, you can take a few minutes to clean up your desk, and clean up according to the above standards every day, so that you can end today's work and usher in a good start tomorrow.If things go on like this and you develop a habit, your desk will definitely be kept tidy, which will be of great benefit to your work.

The biggest need of anyone sitting at a desk is to figure out some way to remind themselves in time of the tasks to be done during the day.Leaving your top priority to-dos on your desk serves as a reminder not to ignore them.Don't overwhelm your desk with the little things—family photos, keepsakes, paperweights, clocks, thermometers, and more.That way they don't take up your useful space and distract you.You must insist on doing this kind of work: before leaving the office every day, clean up the desk completely, or at least tidy it up, and clean up according to certain standards every day, so that the next day will have a good start.