Chapter 27 Chapter 27 Account Management

1. Receipt regulations for salesmen □Bill distribution Article 1 The Accounts Team of the Finance Department sorts out the bills according to the category of the salesperson, regularly collects and prepares three copies of the bill list, and sends the two copies of the bill list together with the bill to the business staff for signature. Article 2 When business personnel receive the list of bills, they should keep one copy by themselves, and sign and return the other copy to the Accounts Team of the Finance Department as soon as possible. If they find any bills that do not belong to them, they should send them back by registered mail immediately.

Article 3 When customers request to deposit bills, they should fill in a "Certificate of Depositing Bills", detailing the amount, etc., and submit it to the customer for signature and confirmation, and return it to the customer when the payment is received.If the bill cannot be collected due to the failure to obtain the customer's signature and confirmation, the business personnel will be responsible for compensation. Article 4 After receiving the bill from the company, if the payment cannot be collected immediately during the visit, the customer's signature on the bill should be obtained. Within three months from the date of receipt, apply to the General Affairs Department for a receipt of the post office parcel, and collect the payment with the receipt.If the payment cannot be collected due to failure to do so within the time limit, the business personnel shall be responsible for compensation.

□Receipt processing program Article 5 After the business personnel receive the payment every day, they should fill in four copies of the daily receipt report on the same day (one copy is kept for themselves, and three copies are sent to the cashier team of the company's finance department). Article 6 Those who belong to this city directly hand over the cash or check together with the first, second and third parties of the collection date statement to the cashier and obtain the signature. Article 7 The cash part should be filled in the bank delivery note or the postal transfer deposit notice for the cash part, and deposited in the nearby bank branch or post office.In the morning of the next day, attach the check, the stub of the bank transfer slip or the stub of the postal transfer slip to the first, second, and third pages of the receipt day report with a paper clip, and send it to the cashier team of the Finance Department by registered mail.Business personnel should post the registered receipt on the lower left corner of the self-stored collection daily report for future reference.

□Receipt bill period regulations Article 8 is stipulated according to the difference of customers as follows: (1) Direct customers: If the condition is to collect money on delivery, the deliveryman will collect cash.For customers who sign for receipt, it is a check or cash within one month from the date of sale. (2) General stores: within three months from the date of sale. Article 9 When the collection period exceeds the company's regulations, the collection results shall be calculated in the following manner. (1) If it exceeds 1 to 30, 20% of the amount of the ticket will be deducted.

(2) If it exceeds 31 to 60 days, 40% of the amount of the ticket will be deducted. (3) If it exceeds 61 to 90 days, 60% of the amount of the ticket will be deducted. (4) If it exceeds 91 to 120 days, 80% of the amount of the ticket will be deducted. (5) If it exceeds 121 days, 100% of the amount of the ticket will be deducted. □Instructions for receipt of bills Article 10 The amount recorded in the statutory check, the stamp of the drawer, the date of the invoice, and the place of payment should all be complete, and the capitalized amount must not be changed, otherwise the seal will still be invalid; if there are other changes, the seal of the person in charge must be stamped .

Article 11 Please write the full title of "XX Co., Ltd." on the payable of the check. Article 12 When crossing years, the date is prone to clerical errors, so special attention should be paid. Article 13 If the handwriting is illegible, it shall be returned and reissued. Article 14 When receiving the passenger ticket, the customer should be asked to endorse and write "the endorser ×× Co., Ltd.", never sign the endorsement on behalf of the customer. Article 15 Passenger tickets with the words "endorsement and transfer prohibited" shall not be accepted. Article 16 When the ticket received from the customer is greater than the account receivable, cash or other customer's money should not be used as change, but should be handled in the following manner.

(1) After the check expires, the company will return it in cash. (2) To make another order to set off the account, or to set off a part of the unpaid account. Article 17 The company has no sales discount method. If the invoice amount is wrongly issued, the original uniform invoice must be taken back and sent to the company to change or re-issue the invoice.If it cannot be recovered and the deduction is necessary, the next time you place an order with the company, it will be stated in a memorandum, and the deduction will be made after the approval of the business manager. When the payment is received, the payment for the goods should not be deducted or treated as a sales discount, otherwise the mantissa will be determined by Business people are responsible.

2. Measures for the management of accounts receivable and bills receivable Article 1 In order to ensure the company's rights and interests and reduce bad debt losses, this standard is specially formulated for compliance. Article 2 Each business department shall complete the customer integrity investigation in detail, and investigate changes in customer credit at any time (you can use the opportunity to investigate the credit status of customer B through customer A), and endorse it in the relevant column of the integrity investigation form.However, government agencies, public enterprises, large private enterprises with good credit, and low-risk small-amount or cash transaction customers should not be subject to this restriction.

Article 3 The business department shall collect the payment within 60 days at the latest from the date of shipment.If the above-mentioned period is exceeded, the Finance Section will notify the heads of each business department of the detailed list of uncollected funds to turn them into bad debts and deduct them from the bonus.When the bill is withdrawn afterwards, it can be reversed again.However, government agencies, public enterprises, and large private enterprises that have their own internal payment procedures shall follow the regulations. Article 4 The bills received by the business department shall be counted from the date of sale to the date of redemption of the bills, within a limit of 120 days.If the above time limit is exceeded, the Finance Section will prepare a schedule for the excess part of the bills based on the information obtained, and notify the business department to charge additional interest charges. The interest will be calculated at two cents per month.

Article 5 When accepting checks for goods sold on credit, the following items should be noted: (1) Pay attention to whether the drawer has the authority to issue checks. (2) For checks not issued by the firm or myself, the check should be delivered to the checker for endorsement. (3) Pay attention to ascertain whether the absolutely necessary records for the validity of the check, such as text, amount, due date, stamp of the drawer, etc., are complete. (4) Note that the less the account number of the check received, the longer the transaction period with the bank and the more reliable the credit (you can directly check with the bank or ask the financial department to assist).

(5) Pay attention to the period, amount, and records of refunds between the checking account and the bank (you can directly check with the paying bank or ask the Finance Section to assist). (6) Whether the text on the check has been altered, obliterated or altered. (7) Pay attention to where the check record cannot be modified (such as the capitalized amount), and if the change can be made, whether the original seal is affixed to the change. (8) Pay attention to the written records on the check (such as the words "no transfer by endorsement"). (9) Pay attention to whether the check is overdue for one year (one year overdue and invalid), and if there is an endorser, pay attention to the date of check presentation and whether it exceeds the provisions of Article 6. (10) Try to take advantage of the opportunity to pay attention to the credit of customer B's check (or ticket) through customer A. Article 6 The payment deadline for checks received by the company shall be processed within six days after the due date at the latest. Article 7 If the received checks have been handed in, if the checks are returned or due to insufficient customer deposits, or other factors, when requesting to be returned for cash or exchanged, the business unit shall fill out an application form for withdrawing the checks, and send it to the financial department after being signed by the department head. After the business department retrieves the original check, it must first obtain cash or collateral equivalent to the original check amount from the customer, or a new check before delivering the original check, but the above regulations must still be followed. Article 8 When a discount occurs on accounts receivable, a discount certificate should be filled out, and the discounted part should be indicated as a sales discount item, and should not be directly deducted from the sales revenue. Article 9 When the finance department receives a notice from the bank to refund the check, it should immediately inform the business department. When the business department cannot exchange cash or a new check for the refund, it should immediately send a letter of deposit, notify the drawer and the endorser, and promptly Develop good policies to deal with. Article 10 The business department shall provide the following materials when submitting a refund appeal case to the Finance Section: (1) The domicile of the drawer and the endorser (inform the Finance Section by phone first). (2) Property of the invoicer and the endorser (land should indicate the owner, lot, lot number, area, etc.).Buildings (land improvements) should indicate the owner, set mortgages, etc.Other properties should indicate the name, storage location, current value, etc. (3) Other investment matters. Article 11 When the creditor’s rights listed above are determined to be unrecoverable, they should be submitted to the Finance Section as a special case, and the legal certificates recognized by the tax authorities (such as court rulings or local police station certification documents or postal letters, etc.) should be submitted to the general manager for approval. Accounts receivable must be written off. Article 12 If the part of the creditor's right cannot be recovered after appealing according to law, the court's creditor's right certificate should be obtained and submitted to the financial department for storage. Apply to the court for enforcement. Article 13 If the company's business personnel do not comply with the provisions of this code or engage in collusion, resulting in losses to the company's rights and interests, they shall be dealt with in accordance with the personnel management rules. If the circumstances are serious, they may be referred to the law. Article 14 These Measures shall be promulgated and implemented after approval, and the same shall apply when they are revised. 3. How to deal with problematic accounts Article 1 These measures are specially formulated to properly handle "problem accounts", strive for time limitation, and protect the rights and interests of the company and the sales agent. Article 2 The "problem accounts" referred to in these Measures refers to the cases where the business personnel of the company were cheated, repaid the account in the process of selling goods, or failed to honor the withdrawn bills or part of the payment for goods in the process of sales. Article 3 Accounts receivable arising from the sale of goods that have not been collected within two months from the date of issuance of the invoice, and have not been returned in accordance with the company's regulations, are regarded as "problem accounts".However, it is not limited to those who are reported to the deputy general manager for special approval under special circumstances. Article 4 After the "problem account" occurs, the unit should truthfully fill out the "report on problem account" (hereinafter referred to as the report) within 2 days, and submit relevant evidence and materials to the unit supervisor for verification and verification. After signing the opinion, please transfer it to the Human Resources Department for assistance. Article 5 The basic information column on the report in the preceding article shall be filled in by the accountant of the unit; the columns such as process conditions, handling opinions and attachment details shall be filled in by the sales agent. Article 6 The Human Resources Department shall discuss with the handler and the supervisor of the unit within 2 days after receiving the report, and after understanding the situation, formulate a handling method, submit it to the direct deputy general manager for instructions, and assist the handler to handle it. Article 7 The Human Resources Department shall immediately make a copy of the report after approval and notify the Finance Department for recordation. If it is a "problem account" that has not yet been issued an invoice, another copy shall be notified to the Finance Department for recordation. Article 8 After the Warehouse Department receives the report from the Human Resources Department, it shall list the commodities and projects of the "problem account" without the limitation of the number of trial days. Article 9 After filling out the report, the handler should pay attention to: (1) Be sure to fill in the form in person, without omissions. (2) If “Other” is ticked in the reason column, a brief reason should be indicated in brackets. (3) The column of passages should record all the passages up to the reporting date one by one in chronological order from the time of contact with the customer.If the blanks in this column are not enough to fill in, additional sticky white paper can be filled in. (4) The handling opinion column is for the handler to formulate compensation opinions. If you need the company's assistance, please also fill in this column. Article 10 If the report is not completed in accordance with the provisions of the preceding article, the Human Resources Department may return it to the person in charge, asking him to fill in and submit the original report within 2 days after receiving the original report. Article 11 After the "problem account" occurs, if the handler fails to submit a report within the prescribed time limit and requests assistance in handling it, the Human Resources Department shall not accept it.If it has not been raised within 15 days, the "problem account" shall be fully liable for compensation by the handler. Article 12 If the accountant fails to take the initiative to fill in the basic information of the report or the supervisor of the unit neglects to urge the handler to complete and submit the report within the prescribed time limit, so that the handler shall be liable for full compensation, the supervisor of the unit or Accountants should be jointly and severally subject to administrative sanctions. Article 13 During the processing of "problem accounts", the handler and the supervisor of the unit shall fully cooperate with the Human Resources Department.When necessary, the Human Resources Department may borrow the account books and materials of the relevant units, and request the supervisors or personnel of the relevant units to cooperate in the verification. The supervisors or personnel of the relevant units shall not refuse or delay with excuses. Article 14 The "problem account" that the personnel department assists the relevant units to deal with has not been processed within 40 days from the date of the occurrence of the "problem account", except for special cases that have been reported to the deputy general manager for approval to delay compensation , the Finance Department shall, in accordance with the regulations on compensation for non-payment of accounts in the Measures for the Treatment of Foreign Affairs Personnel and Business Directors, draft the amount of compensation and the method of payment that the handler should pay, and submit a petition to the executive deputy general manager for approval. Article 15 The "date of occurrence of the problematic account" mentioned in the provisions of these Measures refers to the due date of the first withdrawal of the bill if the bill is not cashed; if it is cheated, it means the day when the bill was cheated; For other reasons, it is the 60th day from the date when the transaction invoice is issued. Article 16 The Human Resources Department should still seek all possible ways to continue to deal with the "problem accounts" that have been approved to be compensated first by the handler.If the goods or payment for goods are recovered afterwards, the financial department should be notified and the original handler should be refunded in proportion within 5 days from the date of recovery. Article 17 The acceptance of "problem accounts" by the Human Resources Department is based on the acceptance of the report. If the situation is urgent, the handler may first orally submit it to the Human Resources Department for processing, but the handler shall make up the matter the next day. with report. Article 18 If the handler fails to fill in the report according to the facts, thereby hindering the handling of "problem accounts", in addition to being liable for full compensation, the Human Resources Department may also sign for punishment depending on the severity of the circumstances. Article 19 These measures shall be promulgated and implemented after being approved by the general manager, and the revision shall be the same. 4. Bad Debt Management Measures Article 1 The company formulates these measures in order to deal with bad debts and ensure the company's legal rights and interests. Article 2 Each branch shall establish a "customer credit card" for all customers, and the business representative shall draw up its credit limit based on the sales performance and credit judgment in the past six months (if there is a customer who has established a mortgage, the value of the mortgage subject guarantee shall be credit limit), after being approved by the supervisor, it should be handed over to the accounting staff for safekeeping, and filled in the account receivable subsidiary account of the customer. Article 3 The credit limit refers to the maximum limit that the company can sell to a customer on credit, that is, the maximum limit of the sum of the customer's undue bills and accounts receivable.Any customer's undue bills must not exceed the credit limit, otherwise, the business representative, business supervisor, and accountant shall be responsible and shall be liable for compensation for any default. Article 4 In order to adapt to the market and cooperate with the growth and decline of the customer's business, the customer's credit limit can be adjusted twice a year by the business representative. The first time is June 30, and the second time is December 31. The verification method is as follows: Article II. Article 5 When the drawer of the check received by the business representative is not the customer himself, he should hand it over to the customer for endorsement with the store seal and signature, and hand it over to the cashier after being checked by the branch supervisor. If the loss is caused by negligence, the business representative Representatives and branch managers each bear half of the liability for compensation. Article 6 Various bills shall be presented according to the recorded date, and no failure or delay in presenting due to the client's request shall be allowed, except for those approved by the branch supervisor.When dunning for a delayed ticket, the original ticket should be kept as far as possible until the new ticket is cashed before being returned to the owner. Article 7 The business representative shall not use his own check or replace other checks to pay the payment for the goods. If found, in addition to being responsible for the cashing of the check, he shall be held accountable for embezzling the payment for the goods according to law. Article 8 After the branch office receives the bounced check information, if the customer is the drawer of the bounced check check, the branch supervisor should immediately urge the sales representative to collect the check payment within one week.If there is an endorser for the bounced check, you should immediately fill in the check bounce notice, send one copy to the endorser, keep the other copy for inspection, and carry out the collection work. If the loss is caused by the violation, the branch supervisor and the sales representative will be jointly responsible . Article 9 In the handling of bill collection by each branch company, if the collection purpose cannot be achieved after a reminder within one month, and the amount is more than 20,000 yuan, the case shall be transferred to the legal office for prosecution according to law. Article 10 In the case of collection or litigation, if part or all of the ticket price cannot be recovered, the certificate of the police agency, the post office deposit letter and the certificate of creditor's rights, the court reconciliation record, the ruling certificate of the application for mediation, the bankruptcy declaration ruling, etc. shall be obtained. Any one of these certificates should be sent to the Finance Department for preparation. Article 11 If there is no approved credit limit or sales exceeding the credit limit, the business representative shall be liable for full compensation for the transaction amount without the credit limit.As for the portion exceeding the credit limit, if the accountant or supervisor stops it, the sales representative will be responsible for compensation. If the accountant or supervisor does not stop it, the sales representative will compensate 80%, and the accountant and supervisor will each compensate 10%.If the default exceeds 20% of the credit limit, in addition to the business representative being responsible for compensation, the branch manager will punish the company according to the seriousness of the case. Article 12 Customers who should be prevented by the business representative but fail to prevent or have collusion, as well as customers who have no legal business premises or false bank numbers, regardless of the credit limit, shall be fully liable for compensation by the business representative.The same applies to cases where the delivery receipt is lost due to the negligence of the sales representative, so that the payment cannot be recovered. Article 13 For customers who have been established for less than half a year, their credit limit shall not exceed RMB 20,000. If bad debts occur due to violation of regulations, the business representative shall be responsible for the full compensation. Article 14 The allowable bad debt rate (that is, the ratio of the actual bad debt amount divided by the annual net sales amount) is set at 5‰ of the whole year for the business supervisors and business representatives of each branch in the sales area they are responsible for. Article 15 The punishments for business executives and business representatives of each branch company whose annual bad debt rate exceeds the allowable bad debt rate are as follows: (1) For those who exceed 5‰ and less than 6‰, they will be warned once and the year-end bonus will be reduced by 10%. (2) If it exceeds 6‰ but less than 8‰, it will be admonished once and the year-end bonus will be reduced by 20%. (3) More than 8‰, less than 10‰, less than once, the year-end bonus will be reduced by 30%. (4) More than 10‰, less than 12‰, less than twice, the year-end bonus will be reduced by 40%. (5) If it exceeds 12‰, but is less than 15‰, if it is more than one time, the year-end bonus will be reduced by 50%. (6) If it exceeds 15‰, it will be transferred immediately, and no year-end bonus will be issued. In case of resignation in the middle, when the bad debt rate during the term of office reaches the levels listed above, the proportion of the bonus will be reduced, which will be calculated as the severance pay. Article 16 The rewards for the business supervisors and business representatives of each branch company when the annual bad debt rate is lower than 5‰ are as follows: (1) If it is lower than 5‰ (excluding 5‰), and higher than 4‰ (including 4‰), it will be rewarded once, and an additional year-end bonus of 10% will be issued. (2) If it is lower than 4‰ and higher than 3‰, it will be rewarded twice, and an additional year-end bonus of 20% will be issued. (3) If it is lower than 3‰ and higher than 2‰, a minor meritorious service will be paid once, and a year-end bonus of 30% will be added. (4) Less than 2‰, higher than 1‰, minor meritorious service twice, plus 40% year-end bonus. (5) If it is lower than 1‰, one great contribution will be made, and a year-end bonus of 50% will be added. In case of resignation midway, the bonus will not be calculated. Article 17 The rewards for personnel other than the business supervisors and business representatives of each branch company shall be implemented when the annual bad debt rate of the branch company is lower than the allowable bad debt rate.The content is as follows: (1) If it is lower than 5‰ (excluding 5‰), and higher than 4‰ (including 4‰), each person will receive an additional 5% year-end bonus. (2) If it is lower than 4‰ and higher than 3‰, each person will receive an additional 10% year-end bonus. (3) If it is lower than 3‰ and higher than 2‰, each person will receive an additional 15% year-end bonus. (4) If it is lower than 2‰ and higher than 1‰, each person will receive an additional 20% year-end bonus. (5) If it is lower than 1‰, each person will receive an additional 25% year-end bonus. Article 18 The bills collected by a branch company due to bad debts can be used as a deduction for the amount of bad debts incurred. Article 19 For bad debts handled by the legal office in accordance with Article 9, the balance of the bills recovered according to the law and all expenses in the litigation process deducted, the undertakers can get the following bonuses: (1) A 20% bonus will be given to those who call for recovery within 6 months after acceptance. (2) A 10% bonus will be given to those who demand recovery within one year after the acceptance. Article 20 For bad debts that have been set aside in accordance with Article 11 or have been written off from the bad debt reserve, the business personnel and auditors shall continue to collect the money as necessary, and the caller shall receive 30 %bonus. Article 21 The compensation for bad debts in this method shall be included in the salary of the person in charge, and compensation shall be deducted month by month starting from the determined month, and the monthly compensation amount shall be subject to the amount signed and approved by the supervisor. Table 27-1 Accounts Receivable Account Details Number: NO Account Number: Responsible Person: Credit Limit: Endorser: Client: Address: Phone: Guarantor: Summary of Sales Month and Day Sales Order No. Summary Reversal of Accounts Receivable Month and Day of Bill Receivable Summary Notes Receivable Due Date Cashing and Reversal Total Table 27-2 Problem Account Report year month day In the basic information column, customer name, company address, phone number, factory address, phone number, person in charge, contact person, start date, transaction item, average monthly transaction amount, credit line, problem account amount, and history (1) Reasons for occurrence: □Customer bankruptcy □Delayed payment □Bad quality □Quantity Inconsistency □Customer requests delayed payment □Others () (2) Progress: Handling comments Approval of detailed attachments: Review: Tabulation: Table 27-3 Notes Receivable and Payable Record Form Redemption date: month day week Invoice receipt date Invoicer’s bank name Check number Amount accumulative amount Transfer-out record date Payee’s bank account Check number Amount accumulative amount Remarks Total〖8〗Total