Chapter 25 Chapter 25 Fund Management and Financial Planning

1. Fund management system of the first entry. In order to strengthen the supervision and management of the use of funds in the company's system, accelerate the turnover of funds, increase the profit rate of funds, and ensure the safety of funds, these regulations are formulated. Article 2 Governing Body. 1. Fund management is managed by the finance department. Under the leadership of the chief financial officer, it handles the settlement, loan, foreign exchange transfer and fund management of the secondary companies and independent units within the company. 2. The settlement center has dual functions of management and service.In the fund management work with the subordinate companies, it is the relationship between supervision and supervision, management and acceptance of management, and in the settlement business, it is the customer relationship between serving and being served.

Article 3 Deposit management. In addition to keeping a deposit account in a nearby bank to handle small and sporadic settlements, each second-tier company in the company must open a deposit account in the Finance Department to handle various settlement businesses. If it is lower than 80%, the payment of large sums of more than 100,000 yuan must be handled in the financial department.Special cases require a special report, and other bank settlement services can only be retained after approval. Article 4 Borrowing and guarantee business management. 1. Borrowing and guarantee limits.Each second-tier company in the group should prepare a fund plan at the beginning of each year according to the profit task assigned by the board of directors, and report it to the finance department. The finance department will conduct a comprehensive balance based on the company's annual tasks, business development plans, sources of funds, and the capital benefits of each second-tier company. Afterwards, the fixed-amount loans of the head office and secondary companies, the maximum limit of all loans and the maximum limit of credit guarantees for secondary companies are prepared, and they are reported to the board of directors for approval and issued for implementation.During the year, the finance department will strictly control the loan scale of each secondary company in accordance with the limit plan. If the limit is exceeded due to business development, loans or guarantees, a special report should be made to explain the reasons for the excess funds, as well as the investment direction, investment volume and use of the new funds Benefits, after being reviewed and verified by the Finance Department, put forward opinions, report to the Finance Department, and be added after approval by the Board of Directors.

2. Approval of intra-group loans. (1) If the loan amount within the group is less than ten thousand yuan, it shall be reviewed and approved by the Finance Department and reported to the Chief Financial Officer for approval. (2) If the loan amount is more than X ten thousand yuan, it shall be reviewed by the Finance Department, signed by the Chief Financial Officer and then reported to the Chairman for approval. 3. Approval of guarantee. (1) When each second-tier company needs a guarantee from the head office for borrowing from the bank, if the guarantee amount is less than X ten thousand yuan, it shall be approved by the chief financial officer.

(2) If the guarantee amount is ×10,000 yuan, it shall be approved by the chief financial officer and approved by the chairman of the board of directors. (3) If the guarantee amount is more than X ten thousand yuan, it shall be approved by the chairman of the board of directors and approved by the chairman's office meeting.After the loan guarantee is approved, the Finance Department will handle the specific procedures. (4) The external guarantee shall be reviewed by the Finance Department, signed by the Chief Financial Officer and the President, and submitted to the Chairman for approval.

Article 5 Examination and approval of other businesses. 1. Receive a blank check (1) When handling the settlement business in the Finance Department, you can get blank checks from the Finance Department. The number of checks you can get each time should not exceed 5, and the limit for each blank check should not exceed X ten thousand yuan. (2) When receiving blank checks, there must be sufficient deposits in the Finance Department. 2. Foreign exchange adjustment The foreign exchange adjustments of the second-tier companies in the group are uniformly handled by the Finance Department. If special circumstances require self-adjustment, they must be reported to the Finance Department for approval. Only after approval can they be handled by themselves.

3. Interest deduction (1) Where it is necessary to reduce or exempt the interest on loans within the group, and the amount is within X yuan, it shall be reviewed and approved by the Finance Department and reported to the Chief Financial Officer for approval. (2) If the amount exceeds X yuan, the compensation channel must be implemented, and after being signed by the deputy general manager in charge, it must be reported to the chairman for approval. Article 6 Fund management and inspection. Focusing on the safety, efficiency and liquidity of funds, the Finance Department regularly conducts the following fund inspection and management work, and regularly reports to the general manager and chairman of the board according to the inspection results.

1. Regularly check the cash inventory status of each secondary company. 2. Regularly check the settlement of funds of each secondary company. 3. Regularly check the reconciliation of the bank deposits of each secondary company and the deposits in the Finance Department. 4. Carry out follow-up inspections or spot checks on the large sums of more than X ten thousand yuan remitted by the secondary company from the treasury department. Article 7 Statistical reports. Each second-tier company must submit the statistics of bank deposits, loans, and settlement business at the end of the tenth day to the Finance Department within one day after the end of the tenth day, and the Finance Department will report to the general manager and chairman within two days after the end of the tenth day.The finance department must grasp the bank deposit balance in time, and report the deposit balance statement to the chief financial officer every two days.

2. Capital budget preparation system The basis of the first item. In order to improve the company's operating performance and cooperate with the finance department to coordinate and use funds flexibly to fully exert its economic effectiveness, each unit should prepare annual fund budgets and monthly fund forecast tables in order to achieve the highest level of fund use. Benefits, this method is specially formulated. Article 2 Funding scope. Funds mentioned in these Measures refer to cash on hand, bank deposits and marketable securities that can be cashed at any time.For the convenience of regular table calculations and the use of income and expenditure, the estimated funds only refer to cash and bank deposits, and marketable securities that can be cashed at any time belong to the ranks of fund scheduling.

Article 3 During the operation period. 1. The data providing department, in addition to submitting the annual capital budget when compiling the annual business plan, should submit the estimated capital income and expenditure data for the next three months before the 24th of each month to the accounting department for compilation. 2. The Accounting Department shall compile the forecast table for the use of capital sources for the next three months before the 28th of each month and revise it monthly.And before the 15th day of the next month, compile the comparison table of the actual and expected comparison of the source of funds for the previous month, in triplicate, and submit it to the general manager for review. department.

Article 4 Income from domestic sales. According to various sales conditions and collection deadlines, the business department compiles the estimated receivable (cash) cash amount. Article 5 Labor Service Income. The business department accepts products from the same industry to process on behalf of them, and compiles them according to the company's payment conditions and contract regulations and the estimated receivable (cash) cash amount. Article 6 Tax refund income. 1. The tax refund department compiles the estimated refundable cash amount based on the progress of the tax refund application.

2. Although the estimated business tax refund is not the actual cash refund, it can be regarded as a cash refund because it can be used to offset cash expenditures. Article 7 Other income. Any income that cannot be directly attributable to the above items shall be included.Including financial income, capital increase income, etc.If the amount is more than NT$100,000, an explanation shall be provided. Article 8 Capital Expenditures. 1. Land: compiled according to the payment budget provided by the land purchase payment plan. 2. Housing: According to the progress of the construction project, it is estimated that the required funds will be paid. 3. Installment payment for equipment, payment of customs duties in installments, etc.: the Accounting Department will make arrangements based on the payment date of the installment payment. 4. Institutional equipment, specific equipment, prepaid project deposits, etc.: The Ministry of Public Works prepares the estimated payment budget based on the project contract and progress, and the Materials Department prepares the estimated payment funds based on the outsourcing L/C opening plan. Article 9 Material Expenditure. According to the purchase requisition, procurement, and foreign exchange settlement operations, the material department estimates the payment funds for internal and external raw materials respectively. Article 10 Salary. The accounting department prepares the estimated payment according to the production and sales plan and other materials and the latest actual occurrence. Article 11 Regular expenses. 1. Outsourcing fee: The outsourcing management department should refer to the payment terms and other materials agreed by the outsourcing manufacturer, and calculate the estimated payment amount. 2. Manufacturing expenses: The Accounting Department calculates the estimated payment according to the production plan, referring to the relevant materials of manufacturing expenses and the latest actual amount. 3. Marketing expenses: the sales department calculates and arranges according to the business plan and the ratio of sales promotion expenses to turnover in previous months. 4. Management expenses: The accounting department compiles them with reference to previous actual figures and management work plans. 5. Financial expenses: The Accounting Department calculates and arranges the interest payment according to the fund allocation situation of the Finance Department. Article 12 Other expenses. All expenditures that do not belong to the items listed above are classified as "other expenditures", including repayment of long-term (installment) loans, dividends, bonuses, etc.If the amount is more than 100,000 yuan, an explanation shall be given. Article 13 Exception Description. Each unit shall prepare a "Comparison Table of Fund Sources Utilization" on a monthly basis to understand the actual use of funds. If the difference between the actual amount and the estimated amount is more than 10% in each item, the "Fund Difference Report Form" shall be filled out by the data providing department. List the reasons for the difference and send it to the accounting department for compilation before the tenth of each month. Article 14 Fund allocation. 1. The operating funds of each unit are planned by the company's top executive, and the financial department assists in raising and dispatching. 2. The materials department shall compile the "Monthly Report on Materials Purchase Loan" based on the amount of domestic and foreign material purchase loans on a monthly basis, and send it to the Finance Department for summary and submission to the general manager in that month. 3. The finance department shall compile the relevant bank loan amount, available funds, fixed deposit balance and other information on a monthly basis before the 5th of the next month in the "Bank Short-term Loan Schedule" and submit it to the general manager for review, as a reference for business decision-making. Article 15 This system is formulated by the Finance Department and implemented after being approved by the general manager, and the same is true when it is revised. 3. Budget preparation process 1. Each department prepares a declaration form for departmental capital expenses. 2. After summarizing, each department prepares a monthly budget statement of income and expenditure, submits it to the Finance Department for review, and executes it after approval by the general manager. 3. Each department applies to the finance department for a check according to the approved budget statement of capital income and expenditure. 4. The financial department prepares the expense general ledger and subsidiary ledger and the limit expense manual. 5. Budget execution and control.For each expenditure, financial personnel are required to fill in the voucher, and at the same time, the handler must fill in the "contact form for application for check and application for payment" to control the occurrence of costs. 6. Budget adjustment.Each department needs to fill in the "Application Form for Additional Monthly Expense Plan" when requesting additional funds, and it can be added to the budget after approval by the general manager. 7. The financial department prepares a summary table of the actual use of funds according to the general ledger and subsidiary ledger of fund use. 8. Budget evaluation.At the end of the month, summarize the use manual of the limit fee to obtain a summary table of capital expenses, then compare the summary table with the budget to find out the differences between the two, and further analyze the reasons for the differences, report to the chief financial officer for review, and the general manager office meeting for review . 4. Cash management system Article 1 The income amount on the "Cash Income and Expenditure Statement" refers to the amount remitted by the Finance Department to the bank accounts of each unit, and the expenditure amount only refers to the expenses of each unit.All expenses payable by each unit, including controllable expenses and uncontrollable expenses, shall be paid from the amount remitted by the Finance Department. Article 2 The controllable expenses of each unit will be unified before the end of each month, and the Ministry of Finance will make an estimate of the expenses of each unit in the next month (scored if necessary) and remit it to the bank account of each unit for backup. Article 3 In addition to the funds remitted by the Finance Department, the income of each unit shall not embezzle the accounts receivable recovered within the unit (including accounts receivable received in cash and checks), and shall be in accordance with the provisions of the Accounts Management Measures , all sent back to the financial department of the head office. Article 4 The ten-day statement of cash receipts and payments should be filled in two pages at a time. The first page should be compiled item by item before the noon of the first day of each ten-day period (that is, the 1st, 11th, and 21st of each month). After the official receipt or voucher of the expense account is submitted to the unit supervisor for approval, it will be sent to the Finance Department in a limited time; the second copy will be compiled by each unit into a booklet as a detailed account of the expense, and the "expenses" will be filled out on the day of the end of the month. Budget Analysis Sheet". Article 5 The numbers on the cash income and expenditure statement refer to the pen items of the expenses. The serial numbering method shall be adopted every month. Renumbered. Article 6 Filling in the category of the subject column on the ten-day statement of cash receipts and payments refers to the categories of the various expenses incurred, which are represented by the words "ying" or "service" or "management" respectively. The distinction is as follows: 1. Operating expenses: all expenses incurred by business personnel (including sales directors and foreign affairs personnel). 2. Service fees: all expenses incurred by service personnel (including service directors and service personnel). 3. Management expenses: all expenses other than operating expenses and service expenses are included. Article 7 The "name" in the subject column on the ten-day statement of cash receipts and payments refers to the subject name of various expenses, and the details are as follows: 1. Operating expenses: the following expenses incurred by business personnel (including sales directors and foreign affairs staff). (1) Vehicle expenses: petrol, engine oil, bridge toll, delivery fee, etc. for business personnel. (2) Travel expenses: the taxi fare of the salesperson and the travel expenses paid by the salesperson due to business needs. (3) Public relations: all business personnel need to pay due to business entertainment. (4) Salary allowance: Salary of business personnel (including basic salary, locomotive allowance, communication allowance, transaction bonus, various bonuses and duty fees, etc.). (5) Bad debts: the end of the account cannot be recovered, or the loss of the bankrupt company. (6) Business cards: business cards printed by business personnel. 2. Service fees: the following fees incurred by service personnel (including service directors and waiters). (1) Automobile expenses: gasoline, engine oil, bridge tolls, delivery fees, etc. paid by the service personnel. (2) Travel expenses: the taxi fare paid by the service personnel and the travel expenses paid by the service personnel due to the needs of the service. (3) Public relations: Communication expenses paid by service personnel due to service needs. (4) Salary allowances: The salaries of all colleagues in the service are included (including basic salary, locomotive allowance, performance bonus, duty pay, etc.). (5) Bad debts: those whose balance cannot be recovered. (6) Business card: The business card printed by all colleagues of the service. (7) Tools: Tool fees with a unit price of less than 100 yuan. 3. Administrative expenses: the expenses incurred other than operating expenses and service expenses. (1) Automobile expenses: Gasoline and engine oil paid by other than business personnel and service personnel. (2) Travel expenses: Taxi fares or travel expenses paid by other than business personnel and service personnel. (3) Freight: the cost paid for loading the goods. (4) Stationery: the expenses paid for the purchase of daily stationery and paper. (5) Cleaning costs: the cost of hiring a cleaning company for waxing and other costs. (6) Stamps: postage for mailing letters and parcels and expenses for purchasing stamps. (7) Telephone charges: business long-distance calls and urban telephone charges. (8) Telegram fee: the cost of sending telegrams due to business needs. (9) Electricity fee: the fee paid for electricity. (10) Tap water fee: the fee paid for using tap water. (11) Repair costs: car repair and maintenance costs, etc. (12) Personnel advertising fee: the cost of publishing recruitment notices, etc. (13) Newspapers and magazines: the fees paid for subscribing to newspapers and magazines. (14) Fixed salary: salary other than sales personnel and service personnel. (15) Public relations: communication expenses paid by other than business personnel and service personnel. (16) Rental expenses: rent of houses. (17) Taxes: payment of business stamp duty. (18) Other variable expenses: expenses that cannot be included in this category. Article 8 Accountants shall distinguish the items listed above according to their nature (i.e. operating expenses, service expenses, management expenses, etc.), and report expenses in proper categories without confusing each other. Article 9 If there is any collection or payment between each unit and the head office, it will be contacted with an "internal liaison letter". The operating regulations are as follows: 1. When collecting money on behalf of the head office or other branches, each unit should state on the day of collection the "internal contact letter" which unit is receiving the money on behalf of. The cash collection should be exchanged for a bill of exchange first. If the collection bill must be marked on behalf of the collection The content of the invoice, and send it together with the invoice to the Finance Department of the head office. The Finance Department is responsible for notifying the collection unit to enter the account and replying to the collection unit with the entry situation.When receiving the notice from the Finance Department, the receiving unit should immediately add the account to the "Receipts and Transaction Bonus List" of the day, increase the total amount of the collection, and report the entry status to the Finance Department. 2. When each unit pays on behalf of the head office (such as stamping gold, production equipment purchased within the authority, gasoline in the service department, or tools and inks with a unit price of more than 100 yuan, etc.), it shall not be recorded in the cash income and expenditure statement, but should A separate memorandum should be registered; when sending the "Cash Income and Expenditure Statement" every ten days, an internal contact letter should be sent to the Finance Department of the head office together with the documents, and the financial department will Department with which to remit the sum.If it is an urgent matter that needs to be dealt with immediately, in addition to calling the finance department to handle the wire transfer, the "internal contact letter" should still be filled out to state the voucher. 3. When the head office pays the expenses on behalf of each unit, (such as prepaid rent, etc.), the finance department should notify the subsidized unit with a contact letter before the 25th of each month in its "Cash Income and Expenditure Statement" Add the money directly into the column "Amount of Income" on the account, and at the same time directly enter the amount of expenses in the column "Amount of Payment" to increase the amount of income and expenses on the account. Article 10. If the total amount of debits and expenditures of all employees of each unit is within X yuan, they may be borrowed from the cash in hand after being approved by the supervisor of the unit, and it is limited to a one-time deduction when the salary is paid on the 10th of each month. If the total amount of debits exceeds X yuan, The payment shall be remitted by the Finance Department only after the case-by-case reporting and approval shall be made according to the division of powers and responsibilities. Article 11 On the day of the end of each month, the accountants of each unit shall make statistics on the total amount of various expenses of the current month according to the category of expenses based on the “Cash Income and Expenditure Report” of the unit retained in the current month, and fill in the details in the “Expense Budget Analysis” Submit to the unit supervisor in the "Table" to analyze in detail the difference between the actual and the budget of the various expenses in the expenses. Article 12 The "Expense Budget Analysis Form" is in duplicate. Each unit should send this form (two copies together) together with the "Business Unit Operational Performance Evaluation Form" to the business department of the head office before the 3rd of each month. After the business department checks that the expenses filled in the "Business Unit Performance Evaluation Form" are correct, it will be forwarded to the finance department for review and submitted to the deputy general manager to fill in the general evaluation. The first copy will be retained by the finance department for analysis If there is a difference in the cost of the whole company, the second copy will be sent back to each unit for checking. Article 13 The expense rate on the "Expense Budget Analysis Form" refers to the percentage of the current month's expense and turnover. The calculation formula for the column of "This Month's Expense Budget" is as follows: 1. This month's "operating expenses" budget = last month's operating expenses (1 ± this month's operating income growth rate) 2. This month's "service fee" budget = last month's service fee (1 ± this month's service revenue growth rate) 3. This month's "management expenses" budget = last month's management expenses (1 ± 20% growth rate of total business and service revenue this month) Article 14 These measures shall be implemented after the Finance Department submits to the general manager for approval and announcement, and the revision shall be the same. V. Working capital management system Article 1 The working capital shall not only ensure the needs but also be used economically. On the premise of ensuring that the normal needs of business activities are supplied according to the approved plan, relatively small funds shall be occupied to obtain greater economic benefits. Article 2 requires all business departments to strictly control the inventory of goods when preparing the working capital plan, and the capital occupied by materials and raw materials shall not exceed the ratio specified, that is, the ratio of the total operating amount to the inventory of the same period shall be 1:2. Article 3 Excess stock of materials and commodities, except for those approved as special reserves, shall not use working capital in principle, and can only compress the excess stock of goods and materials to reduce the occupation of working capital. Article 4 Strictly abide by the regulations on not misappropriating working capital for infrastructure projects. Article 5 Basic requirements for use: 1. Accelerate capital turnover, expand operations, and reduce the occupation of working capital under the premise of complying with national policies and the requirements of the company's board of directors and general manager. 2. The occupation of commodity funds should be reduced as much as possible in the spirit of thrift. 3. Strictly control the purchase of furniture and utensils. 4. Accelerate the entrusted bank collection and settlement of receivables to reduce the occupation of working capital. 5. Each business department shall report the actual performance of the working efficiency of working capital at the same time of reporting the economic and business statements every month, that is, the number of working capital turnover and the number of days required for one working capital turnover. 6. Applicable forms for fund management Table 25-1 Budget Statement of Cash Income and Expenditure Date: month day department Date Month Day Income and Expenditure Category Summary Income and Expenditure Continuation Date Month Day Income & Expenditure Category Summary Income & Expenditure Total Manager: Audit: Fill in the form: Table 25-2 Daily Calculation of Cash Deposits month: year month Date Cash Deposit Today's Income Today's Expenditure Today's Balance Today's Deposit Today's Withdrawal Today's Balance Transferred to 1234567891011121314151617181920 Continued Form Date Cash Deposit Today's Income Today's Expenditure Today's Balance Today's Deposit Today's Withdrawal Today's Balance Transferred In 2122232425262728293031 Total Table 25-3 Fund dispatch daily report Tabulation: year month day Manager of the Finance Department reviews tabulation sales income other income transfer income borrowed money used loan item amount item amount item amount item amount item amount item amount item amount item amount direct export interest income cash sales tax rebate income note cashing other Continuation Sales incomeOther incomeTransfer incomeBorrowing amountUsed borrowingAmountItem amountItem amountItem amountItem amountItem amountItem amountTotal totalTotal totalTotal total to this monthCumulative to this monthCumulative to this monthCumulative to this monthCumulative to this monthCumulative capital expenditureRaw material expenditureExpensesExpensesTransfer expenditures Repayment Expenditure Usable Expenditure Item Amount Item Amount Item Amount Item Amount Item Amount Item Amount〖3〗Total Today's expenditure today's balance Table 25-4 Bank Loan Registration Card Bank Name Loan Name Card Number Date Summary Collateral Name Loan Amount Loan Repayment Amount Outstanding Amount Unused Amount Year Month Day Table 25-5 Fund Schedule Month Day Date Payment Item MMDDMMDDMMDD Revenue Amount Notes Receivable Bills Receivable Estimated Bills Receivable Bills Receivable Estimated Bills Income Received Estimated Discounted Loans Estimated Other Borrowings Estimated Payment Amount Capital Expenditure Billed Capital Expenditure Projected Materials Expenses Invoiced Material Expenses Estimated Payroll Payments Estimated Manufacturing Overheads Invoiced Manufacturing Overheads Estimated Sales and Administration Expenses Invoiced Sales and Administration Expenses Estimated Financial Expenditures Estimated Revenue Amount Estimated Payment Amount Estimated Difference Cash Bank Deposit General Manager: Manager: Accountant: Fill in the form: Table 25-6 Funds Difference Report Form Unit: thousand yuan year month Information Provider: Explanation of the reason for the difference between the actual amount and the expected amount of the item % Amount % Amount % Difference Remarks If the actual amount is compared with the estimated amount, and each item has a difference of more than 10%, the reason for the difference should be listed by the data providing department. Fill in the accounting department with the number of the previous month. This form is filled by the accounting department to list the actual numbers and estimated numbers, and after comparing the increase and decrease, it will be sent to each information provider department to explain the reasons for the differences. 1. Financial plan Article 1 Financial planning refers to an organic planning process that analyzes the investment and financing plans faced by the enterprise, predicts the possible impact of current decisions, makes the choice of the plan, and measures the implementation situation against the goals set in the financial plan.Therefore, corporate financial planning is a method for systematically planning the future and predicting possible problems and providing corresponding countermeasures. The second financial plan can be divided into short-term financial plan and long-term financial plan.The short-term plan has a planning period within 1 year, while the long-term plan has a longer planning period of more than 1 year. Article 3 The role of financial planning. 1. Reveal the inner connection of the decision-making plan, which is conducive to the establishment of the overall development thinking of the enterprise. 2. Judging the feasibility and internal coordination of the target. 3. It is conducive to predicting possible problems and formulating corresponding countermeasures. 4. Improve the assessment criteria for the implementation status. 5. Enhancement of cohesion and other functions. 2. Financial planning process Article 1 How to prepare the financial plan. Financial planning can be prepared both bottom-up and top-down. The bottom-up approach refers to the conception of the plan starting from the production and sales teams at the grass-roots level, and then continuously increasing through the workshop or branch; modifying or deleting, and finally completing the plan at the corporate headquarters. The top-down approach means that the plan starts from the strategic plan of the top management of the enterprise and is communicated and implemented step by step. The production of financial plans often goes through a two-way and cross process of bottom-up and top-down. The preparation process of the second financial plan. 1. Carry out comprehensive analysis and research on the external environment of the enterprise, and based on this, prepare a plan outline and establish a financial plan system. 2. Each business functional department makes its own business plan according to the forecast of the external economic situation and the plan outline.Usually, sales and production plans are made separately for each product. 3. According to the business plan, the financial personnel help each department to formulate relevant value plans.Then the value plans of various departments are collected, and various financial plans are synthesized according to the internal connection, so as to determine the funds needed to meet the growth of the enterprise. 4. Forecast various sources of funding over the planned period. 5. Ensure the real implementation of the financial plan. 6. Formulate measures to make adjustments when the assumptions on which the financial plan is based do not match the reality. 7. Establish a performance evaluation system.