Chapter 12 Chapter 12 Travel System

1. Business trip management method Ⅰ. Domestic part Article 1 Employees of the company and its affiliated factories and business offices who are sent on domestic business trips to handle official business shall be paid travel expenses in accordance with the provisions of these regulations. Article 2 The employees of the company will pay the transportation expenses according to the standard in the table below: Job Title Train Ship Aircraft Remarks Director level General staff and below soft sleeper hard sleeper first class first class Economy 1. Staff with agency titles are paid at the same level as those with a higher rank.

2. Trainees, employees, and workers are paid in accordance with the standard of general staff. (1) To take a train or a long-distance bus, in principle, the ticket purchase certificate issued by the Railway Bureau, the Highway Bureau or the automobile company should be issued. If the ticket purchase certificate cannot be obtained for some reason, the traveler should issue a certificate. (2) When taking a steamship, the ticket purchase certificate or the ticket stub of the steamship company or travel agency should be issued. (3) Those who have to take the plane due to urgent business affairs should report in advance and pay the travel expenses with the air ticket stub.

(4) Those who take the company's transportation tools are not allowed to report transportation expenses. Article 3 Meals, accommodation and miscellaneous expenses for employees on business trips shall be issued according to the following standards. Director level: 120 yuan per day General level: 100 yuan per day Article 4 The following expenses incurred during the business trip are allowed to be reimbursed according to the facts, and shall be handled in accordance with the following regulations: (1) To take a taxi, in principle, a uniform invoice issued by the automobile company should be obtained. If it is not possible to obtain it, the traveler should issue a voucher as proof.

(2) Telegraph and telephone charges should be issued by the receipt of the telecommunications bureau. (3) The postage should be certified by the post office. (4) For the expenses of banquets on business, a uniform invoice or an official receipt with sufficient stamps should be issued as evidence. (5) For the freight of luggage carried on business, an official freight receipt shall be issued as proof. Article 5 When an employee is on a business trip, the supervisor of the dispatching unit shall fill in two copies of the notification form. After submitting the application for approval, one copy shall be sent to the Secretariat to register the date of the business trip, and the other copy shall be provided by the traveler to pre-borrow or report the travel expenses (according to regulations format to fill in item by item).

Article 6 Employees should fill in the "Business Travel Expense Reporting Form" within three days after the business trip, send it to the supervisors of each unit for verification, and then submit it to the Secretariat for review. After the approval of the general manager, the cashier can report the payment with it. Article 7 Before a business trip, an employee may pre-borrow travel expenses with the approved "Business Trip Notice", which will be deducted when the travel expenses are reported after the business trip is completed. Article 8 For business trips within the city and short distances (within one day), in addition to reporting the fare on the actual basis, they may also report the cost of missed meals.

(1) Those who sell business after 1:00 p.m. must report for lunch. (2) Those who sell business after 8:00 p.m. are allowed to add dinner. (3) Overtime pay shall not be reported. Article 9 Personnel who are ordered to be dispatched can report transportation expenses, meal expenses (one day) and luggage transportation fees in accordance with the above relevant provisions. Article 10 If dispatched personnel eat meals in the company, they are not allowed to report for missed meals. Article 11 If dispatched personnel exceed one day but cannot be regarded as a business trip, the company may subsidize them as appropriate.

Ⅱ. Foreign part Article 12 The employees of the company who are dispatched abroad, in addition to receiving salary and allowances, are also allowed to report travel expenses. The standards are as follows: (1) The transportation expenses to and from the places designated by the company when going abroad shall be reported according to the actual expenses, and the transportation expenses for sightseeing on their own shall be borne by themselves. (2) Those who are dispatched to stay in the same city for more than 30 days will be paid 20% off the above standard starting from the 31st day. Article 13 The personnel of the company who are hired (dispatched) by the government or other institutions to go abroad for inspection or internship have already received travel expenses from the employed or dispatched institutions, and shall not receive travel expenses from the company.

Article 14 Official receipts should be obtained for business expenses during the business trip and reimbursed according to the facts. Sporadic payments for which official receipts cannot be obtained can be subject to the signature of the traveler. Article 15 If the expenses that must be paid due to official reasons exceed the daily expenses, they can petition the general manager for approval and issuance of special allowances. Article 16 The methods for reimbursement of travel expenses abroad shall still be handled in accordance with Articles 5 to 7 of these Measures. Ⅲ. Supplementary Provisions

Article 17 When lower-level staff members travel with higher-level staff together, the lower-level staff members shall be paid according to the standards of higher-level staff members. Article 18 The travel expenses of the company's directors, supervisors and consultants shall be paid in accordance with the manager-level standard. Article 19 The payment standards for board and lodging fees may be adjusted by the general manager at any time due to price changes. Article 20 These measures shall come into effect after being approved by the board of directors, and the same shall apply when they are revised.

2. Travel management regulations Article 1 These regulations are specially formulated to strengthen the management of business trip expenses. Article 2 Employees traveling on business shall be handled according to the following procedures: (1) The "Business Trip Application Form" should be filled out before the business trip.The duration of the business trip shall be approved in advance by the person in charge of the dispatch as the situation requires, and shall be verified in accordance with the procedures. (2) The business traveler temporarily pays a considerable amount of travel expenses to the Finance Department with the approved "Business Trip Application Form", fills in the "Business Trip Travel Expense Report Form" within one week after returning, and settles the temporary payment, but is not reimbursed within one week For those, the finance should be deducted from the wages of the current month first, and the payment will be made after the reimbursement.

Article 3 The review and decision authority for business trips is as follows: (1) Domestic business trip: Approved by the department manager within six days, approved by the deputy general manager in charge for more than four days, and approved by the general manager for all personnel above the department manager. (2) Business trips abroad must be approved by the general manager. Article 4 Overtime pay shall not be reported for business trips, but paid for business trips on holidays as appropriate. Article 5 During the business trip, except for illness or accidental disasters, or due to actual work needs to contact by phone and ask for permission to extend the time, the business trip time is not allowed to be extended due to personal affairs or excuses, otherwise, the travel expenses will not be reimbursed, and according to the seriousness of the circumstances Discuss. Article 6 Travel expenses for business trips are divided into transportation expenses, accommodation expenses, meal expenses, communication expenses, communication expenses, etc., and their standards are to be determined separately. Article 7 Reimbursement of travel expenses: (1) Transportation expenses and accommodation expenses shall be reimbursed according to the standard, and those who exceed the standard shall be paid by themselves, and those who are in excess of the standard shall not be compensated. (2) Meal expenses shall be collected according to the standard. (3) The communication fee shall be reimbursed with the voucher of the post office. (4) The communication expenses shall be approved by the leader and reimbursed according to the evidence. 3. Ways for employees to go abroad (1) All employees of the company who have been approved to go abroad for business must follow the provisions of these regulations. (2) Personnel who are dispatched abroad on business must make a letter of commitment (such as Table 12-1) before leaving the country, stating that they will return to the country on time and continue to serve the company. The difference between the expenses during the period divided by the three-year average amount, and the right to first-litigation defense is waived. (3) After returning to the country, the person who has gone abroad should submit a written submission of the process of going abroad and his impressions within two weeks.When necessary, the general manager will arrange time to explain the experience and work planning policy to the relevant department personnel in the company. (4) The standards for reporting expenses for overseas business trips are shown in Attachment II. (5) Personnel sent abroad shall still receive their salaries and allowances as permitted during the period of going abroad, and may advance travel expenses for the approved number of days. (6) Those who go abroad should return to the country within the prescribed time limit, and submit the relevant documents to the accounting department for reimbursement within 10 days after returning to the country. If there is any delay in returning or the expenses are not allowed to be reimbursed after review, the people who go abroad will be responsible for their own expenses. (7) Travel abroad should be limited to the prescribed distance, and travel expenses for other than the prescribed distance will be reimbursed if approved by the general manager. (8) For those who go abroad to receive technical training or are subsidized by manufacturers at home and abroad, if their travel expenses have been paid by the relevant units, the payment part cannot be applied to the company again, but the cost provided by the manufacturer is less than the cost stipulated in this regulation. If it is low, the difference may be subsidized by the company. (9) This method is passed by the manager-level meeting and submitted to the general manager for approval and announcement for implementation, and the same is true for its amendments or supplements. Table 12-1: Letter of Commitment year month day The person making the letter of commitment is dispatched abroad by a company limited company, and hereby guarantees that: (1) Return to the country and return to work in the company on schedule. (2) Never resign automatically within three years after returning to China. If there is any violation, the company will be responsible for compensation according to the regulations stipulated by your company. The joint guarantor is willing to bear all joint and several liability for compensation and waive the right to appeal. ×× Co., Ltd. The person who made the commitment letter: Joint guarantors: address: ID number: Table 12-2 Standards for reimbursement of travel expenses abroad Position, accommodation, miscellaneous expenses, Europe, America, Australia, Africa, Middle East, Japan, South Korea, Southeast Asia, Hong Kong, Macao, public transportation, transportation expenses chairman Director and supervisor General manager Deputy general manager actual support Consultants, factory directors, deputy factory managers, department managers, USD 24 per day, USD 20 per day, USD 16 per day Reimbursement is limited to those who are approved and based on documents. Air tickets are limited to third-class cabins and reimbursed based on documents General staff USD 20 per day USD 16 per day USD 14 per day Reimbursement of air tickets is limited to the third-class passenger cabin and is based on the documents Reimbursement instructions: (1) For those who go abroad on business, the formalities shall be handled by the General Affairs Department. (2) For those who stay in the same area for more than 30 days, starting from the 31st day, the accommodation and miscellaneous expenses will be calculated at a 20% discount. (3) For low-level personnel who accompany high-level personnel to go abroad, the expenses can be reported according to the actual situation and compared with high-level personnel. (4) If there is any change in the value of the U.S. dollar currency, it can be adjusted according to the exchange rate of each region. 4. Implementation rules for employee business trips (1) The employees of the company who are ordered to go on business trips at home and abroad (including reassignment) due to official needs shall be handled in accordance with the provisions of this chapter. (2) Employees go on business trips in accordance with the orders or instructions of the supervisors of each unit, depending on the actual needs, and submit a limited date to the general manager for approval before proceeding. (3) Employees on business trips should fill in the prescribed form according to the format before departure, and notify the general affairs group to register. If the situation is special and cannot be processed in advance, the form must be filled out as soon as possible and sent for registration. (4) Employees may travel on business trips according to actual reports. The maximum standard is shown in the attached table. Except for those approved by the general manager in special circumstances, any excess expenses reported will be eliminated. (5) Before going on a business trip, employees may pre-borrow travel expenses according to actual needs. The pre-borrowed amount shall be temporarily paid after being reviewed by the supervisors and submitted to the general manager for approval. After the business trip is completed, it shall be reported to the general affairs group for verification within three days. , If the payment has not been reported after three days, the accounting team shall first deduct the advance travel expenses of the member under the salary and allowances, and then pay after the payment is reported. (6) Employees will be paid for transportation expenses and missed meals in the city and suburbs or other business trips that can go back and forth on the same day. (7) If the employee is on a business trip for more than one day, and there is another travel fee for less than one day, 1/2 of the payment will be paid regardless of the day of departure or return, and no additional accommodation fee will be paid for those who take a night train to and fro. (8) Transportation expenses, including necessary boat and vehicle expenses during the journey, shall be reported according to the actual expenses. Other sporadic expenses shall be included in the board and miscellaneous expenses and shall not be reported separately. (9) All necessary expenses for post and telecommunications and special official business, temporary employment of husbands, carriages and horses, etc., shall be reported separately as special expenses according to actual certificates. (10) Employees on business trips shall not arbitrarily change the departure date or extend the business trip time, except for the reasons of illness and natural force majeure during the trip, and those with definite proofs may not arbitrarily change the departure date, or extend the business trip time, but the approval of the general manager may be ratified afterwards. (11) Employees should present receipts for travel expenses according to the facts, and issue them. However, if any false declaration is found, in addition to recovering the received money, they will be punished according to the seriousness of the circumstances. (12) All the forms and formalities to be filled out before and after the employee's business trip and during the journey will be determined separately. Attached Form 1 Annual Travel Plan Department time, business trip plan, time, place, time, place, time, place, time, place, time, place, time, place, time, place, time, place January, February, March, April, May, June, July, August, September, October, November, December Subtotal Attached Form 2 Business Travel Application Form The name and title of the traveler, the name and title of the accompanying personnel, the position of the traveler, the location of the business trip, the departure time, the return time, the vehicle, the business trip, and the letter of introduction. The following is to fill in after returning whether the written report has been submitted and whether the materials are filed or not. The time for reimbursement of practical travel expenses will be directly approved by the superior. Attached Form 3 Travel Dispatch Form Business trip place, business trip personnel, business trip route, departure time, return time, vehicle, business trip task introduction letter number, loan amount office approval, human resources department approval department approval The following is to fill in after returning whether the written report has been submitted and whether the materials are filed or not. The time for reimbursement of practical travel expenses will be directly approved by the superior. Attached Form 4 Business Trip Registration Form Traveler: department: Go to: Reason: Planned travel time: time of return: Contact address and phone number: Who takes over when you travel: Approved by: Remark: Attached Form 5 Handover List of Business Travel Information Date: Year Month Day Material Name Content Summary Pages Submitter Recipient Date: Note: This form is in duplicate, one for each handover Schedule 6 List of Travel Expenses Traveler's name: Department: Year, Month, Day Amount of expense items/unit Number of documents No document description Total Promise that the above expenses are true and consistent with the requirements of the dispatch form (application form). Signature: Department Manager: Dispatch Department Reviewer: Traveler: Schedule 7 Business trip report (applicable to non-marketing personnel) year month day Reflections and opinions on target performance during the long-term business trip report at the destination Attachment 1: Total Pages of Fee Calculation Form Attachment 2: All pages of information Schedule 8 Business trip report (applicable to marketing personnel) year month day Time Access Object Report Items Order Quantity and Receipt No. Travel Expenses and Related Certificates Customer Name Address Telephone Purpose Contact Person Customer Name Address Telephone Purpose Contact person Check Sales Manager: Direct Supervisor: Traveler: